PRIVACY NOTICE

PRIVACY NOTICE
CONTENTS
WHO WE ARE………………………………………………………………………………………………………… 3
HOW YOU CAN CONTACT US……………………………………………………………………………… 3
IF YOU ARE A VISITOR TO OUR WEBSITE………………………………………………………… 3
Analytics ………………………………………………………………………………………………………………. 3
How we use cookies……………………………………………………………………………………………….. 3
Using our contact form………………………………………………………………………………………….. 3
Making a payment through our website…………………………………………………………………. 3
Uploading documents through our website…………………………………………………………….. 4
TELEPHONING OUR OFFICES…………………………………………………………………………….. 4
VISITING OUR OFFICES ………………………………………………………………………………………. 4
IF YOU ARE A CLIENT …………………………………………………………………………………………. 4
Legal Basis for Processing Personal Data ………………………………………………………………. 4
Sharing Your Personal Data with Third Parties …………………………………………………….. 4
Contacting You …………………………………………………………………………………………………….. 5
Protecting Personal Data ………………………………………………………………………………………. 5
Bank Details …………………………………………………………………………………………………………. 5
Holding Your Personal Data………………………………………………………………………………….. 6
Retention and Destruction of Your Personal Data………………………………………………….. 6
Transferring Your Personal Data Outside of European Economic Area …………………. 6
IF YOU ARE A THIRD PARTY OR THE OTHER SIDE TO OUR CLIENTS’
MATTERS ………………………………………………………………………………………………………………. 6
Personal Data That We May Receive About You……………………………………………………. 6
How We Use Your Personal Data ………………………………………………………………………….. 6
Legal Basis For Processing Your Personal Data …………………………………………………….. 6
Holding Your Personal Data………………………………………………………………………………….. 7
Retention and Destruction of Your Personal Data………………………………………………….. 7
Transferring Your Personal Data Outside of European Economic Area …………………. 7
IF YOU HAVE APPLIED TO WORK FOR US………………………………………………………… 7
How We Use Your Personal Data ………………………………………………………………………….. 7
Sharing Your Personal Data………………………………………………………………………………….. 7
Legal Basis for Processing Your Personal Data………………………………………………………. 8

MVLG’s Privacy Notice June 2021
MVLG Limited is a limited company in England, Company registration number: 11746213. It is authorised and regulated by the Solicitors
Regulation Authority. SRA No. 657647. A list of members of MVLG Solicitors is open to inspection at its registered office at 29 Farm
St, London, W1J 5RL. Any reference to a partner is relation to MVLG Solicitors is to a member of MVLG Limited.
2
Retention of Your Personal Data …………………………………………………………………………… 8
Transferring Your Personal Data Outside of European Economic Area …………………. 8
IF YOU ARE CURRENT EMPLOYEE OR FORMER EMPLOYEE ……………………….. 8
How We Use Your Personal Data ………………………………………………………………………….. 8
Legal Basis For Processing Your Personal Data …………………………………………………….. 9
Sharing Your Personal Data………………………………………………………………………………….. 9
Retention of Your Personal Data …………………………………………………………………………… 9
Transferring Your Personal Data Outside of the European Economic Area……………. 9
YOUR RIGHTS……………………………………………………………………………………………………….. 9
LINKS TO OTHER WEBSITES…………………………………………………………………………….. 10
CHANGES TO OUR PRIVACY POLICY………………………………………………………………. 10

MVLG’s Privacy Notice June 2021
MVLG Limited is a limited company in England, Company registration number: 11746213. It is authorised and regulated by the Solicitors
Regulation Authority. SRA No. 657647. A list of members of MVLG Solicitors is open to inspection at its registered office at 29 Farm
St, London, W1J 5RL. Any reference to a partner is relation to MVLG Solicitors is to a member of MVLG Limited.
3
This notice is intended to explain how we use your information and what your rights are in
relation to how we use your information.
WHO WE ARE
MVLG Limited (the ‘Firm’) is a Limited Company registered in England and Wales with
company number 11746213. The Firm’s registered office is at 29 Farm Street, London W1J
5RL.
The Firm is the ‘Controller’ for data protection purposes. This means that the Firm collects and
holds your information and decides what it will be used for. The Firm is subject to the
requirements of data protection legislation applicable to the UK and must use your personal
data in accordance with the law. The Firm is registered with the Information Commissioner’s
Office (ICO), with registration number ZA641340.
HOW YOU CAN CONTACT US
We have appointed Mr Mehdi Erfan as our Data Protection Manager and you can contact him
to discuss this privacy notice any data protection related issues or queries.
Telephone: 07930415782
Email: mehdi.erfan@mvlg.co.uk
IF YOU ARE A VISITOR TO OUR WEBSITE
Analytics
When you visit our website, we use Google Analytics (a third-party service) to collect standard
internet log information and details of visitor behaviour patterns. We do this so that we can find
out how people use our website e.g. how many people visit our website and which areas they
look at.
We have anonymised this information by ensuring that your IP address cannot be identified.
The information generated by Google Analytics is transmitted to and stored by Google on
servers in the United States. Google adheres to EU-US Privacy Shield Framework which puts
it under an obligation to meet certain security standards approved by the EU. Google will use
the information on behalf of the firm for the purposes of evaluating your use of the website,
compiling reports on website activity for us and providing us with other services relating to
website activity and internet usage.
You may refuse the use of the cookies used by Google Analytics via the settings in your browser
(see cookies section below).
To opt out of being tracked by Google Analytics across all websites visit
http://tools.google.com/dlpage/gaoptout.

MVLG’s Privacy Notice June 2021
MVLG Limited is a limited company in England, Company registration number: 11746213. It is authorised and regulated by the Solicitors
Regulation Authority. SRA No. 657647. A list of members of MVLG Solicitors is open to inspection at its registered office at 29 Farm
St, London, W1J 5RL. Any reference to a partner is relation to MVLG Solicitors is to a member of MVLG Limited.
4
Our lawful basis for using your information in this way will be two-fold:
1) For our legitimate interests in understanding how our website is used; and
2) Your consent to our use of cookies.
IF YOU ARE A CLIENT
Legal Basis for Processing Personal Data
We keep your information confidential and will not disclose it to third parties unless disclosure
is:
a) Authorised by you;
b) Necessary as part of the legal services we are providing to you (to perform our contract
with you);
c) Required by law or our professional rules;
d) Necessary for the purposes of our legitimate interests or those of a third party (in other
words, we have a compelling justification for the disclosure); or
e) Necessary to protect your vital interests or those of another person i.e. to protect a life.
How We Use Your Personal Data
We use your information primarily to provide legal services to you. We also use your
information for: accounting and billing purposes; to comply with our legal and regulatory
obligations, and to manage our business effectively. With your authority, we may also send you
information about our services or events that we think may be of interest to you. We will seek
your written consent to do this.
Sharing Your Personal Data with Third Parties
We may, on your authority, work with other professionals to progress your matter, and may
need to disclose relevant information about you to them. Examples include: barristers/ counsel,
experts, costs specialists, other lawyers etc. We will seek your written consent to do this.
Where there is another party(ies) to your matter we will liaise with their legal representative (or
the third party directly if they are not represented) in order to progress your matter. This may
involve us disclosing relevant information about you, to this party(ies) in order for us to provide
our legal services to you (to perform our contract with you). Please contact us if you have any
queries about this.
Sometimes we outsource part of our work to other people or companies to improve efficiency
and your client experience. We will always carry out due diligence and obtain confidentiality
agreements from such outsourced providers. We will seek your written consent as to whether
you are happy for us to outsource relevant aspects of your file as appropriate to our providers.
If you would like more information about our outsourcing arrangements, please contact us.
We may in some cases consult credit reference agencies in order to assess your
creditworthiness. If you are an individual, we will seek your written consent before we do this.

MVLG’s Privacy Notice June 2021
MVLG Limited is a limited company in England, Company registration number: 11746213. It is authorised and regulated by the Solicitors
Regulation Authority. SRA No. 657647. A list of members of MVLG Solicitors is open to inspection at its registered office at 29 Farm
St, London, W1J 5RL. Any reference to a partner is relation to MVLG Solicitors is to a member of MVLG Limited.
5
Please note that if you withhold your consent, this may limit the payment options that will be
available to you. For example, we may not complete work for you unless you have made a
payment on account. Details of the credit agency we use are available on request.
The Firm may become subject to periodic checks by Law Society approved Consultants and/or
Assessors and compliance specialists that we engage the support of. This could mean that your
file is selected for checking, in which case we would need your consent for the checking to
occur. All such checks are conducted by individuals who have provided the Firm with a
Confidentiality Agreement. We will seek written consent as to whether you are happy for your
file to be selected for file auditing and vetting. If you refuse to give us consent to checks, your
refusal will not affect the way your case is handled in any way.
Contacting You
We may correspond with you by email if you provide us with an email address, unless you
advise us in writing that you do not wish us to do so. You acknowledge that email may not be
secure. Email will be treated as written correspondence and we are entitled to assume that the
purported sender of an email is the actual sender and that any express or implied approval or
authority referred to in an email has been validly given. Please be aware that the Firm may
monitor and read any email correspondence travelling between you and any mail recipient at
the Firm as part of its monitoring activities to ensure compliance with its Information
Management & Security Policy.
We will aim to communicate with you by such method as you request. More often than not this
will be in writing but may be by telephone if it is appropriate.
Where you provide us with fax or email addresses for sending material to, you are responsible
for ensuring that your arrangements are sufficiently secure and confidential to protect your
interests. You must tell us if this method of communication is not secure so that can use an
alternative method.
Protecting Personal Data
The Internet is not secure and there are risks if you send sensitive information in this manner
or you ask us to do so. Please be aware that the data we send by email is not routinely encrypted.
We will take reasonable steps to protect the integrity of our computer systems by screening for
viruses on email sent or received. We expect you to do the same for your computer systems.
Bank Details
It is very unlikely that we will change our bank account details during the course of your matter.
In any event, we will never contact you by email to tell you that our details have changed. If
you receive any communications purporting to be from this firm, that you deem suspicious or
have any concerns about (however slight), please contact our office by telephone straightaway.

MVLG’s Privacy Notice June 2021
MVLG Limited is a limited company in England, Company registration number: 11746213. It is authorised and regulated by the Solicitors
Regulation Authority. SRA No. 657647. A list of members of MVLG Solicitors is open to inspection at its registered office at 29 Farm
St, London, W1J 5RL. Any reference to a partner is relation to MVLG Solicitors is to a member of MVLG Limited.
6
Holding Your Personal Data
During the progress of your matter, we may hold your information both electronically and in
paper format. We will use all reasonable measures to ensure that your information remains
confidential and will advise you immediately if we believe that any of your information has
been released. We have procedures in place with our staff members to ensure that your
information is only seen by members of staff who have a legitimate reason for accessing your
file, such as fee earners and support staff working on your file and senior members of the firm
for the purposes of supervision, checking your file for quality purposes or to deal with any
complaints.
Retention and Destruction of Your Personal Data
Once your matter has concluded, we will hold your files in our archive storage (paper files) or
on our file management systems (electronic files) for at least 6 years from the date that the
matter is closed in line with our retention periods. After that period has elapsed, we will destroy
your file securely and/or delete it from our electronic records. Once that has happened, your
file will no longer be available.
Transferring Your Personal Data Outside of European Economic Area
We do not send or store any of your information outside of the European Economic Area.
IF YOU ARE A THIRD PARTY OR THE OTHER SIDE TO OUR CLIENTS’
MATTERS
Personal Data That We May Receive About You
We will receive information (including personal data) about third parties that are involved with
our clients’ matters. For example, opponents to our clients in litigations matters, the buyer/seller
in our clients’ property matters, executors and beneficiaries to a Will etc. We will primarily
receive information about you from your legal representative, unless you are unrepresented and
provide this to us directly.
How We Use Your Personal Data
We receive this information so that we can provide legal services to our client and therefore our
legal basis for processing your information is to perform the contract that we have with our
client for legal services. Your legal representative (if you have one) should have informed you
of their purposes for processing personal data and explained that they would need to share your
information with us to progress your matter.
Legal Basis For Processing Your Personal Data
We keep your information confidential and will not disclose it to third parties unless disclosure
is:
a) Authorised by you;
b) Necessary for the performance of a contract;

MVLG’s Privacy Notice June 2021
MVLG Limited is a limited company in England, Company registration number: 11746213. It is authorised and regulated by the Solicitors
Regulation Authority. SRA No. 657647. A list of members of MVLG Solicitors is open to inspection at its registered office at 29 Farm
St, London, W1J 5RL. Any reference to a partner is relation to MVLG Solicitors is to a member of MVLG Limited.
7
c) Required by law or our professional rules;
d) Necessary for the purposes of our legitimate interests or those of a third party (in
other words, we have a compelling justification for the disclosure); or
e) Necessary to protect your vital interests or those of another person i.e. to protect a
life.
Holding Your Personal Data
During the progress of our clients’ matters, we may hold your information both electronically
and in paper format. We will use all reasonable measures to ensure that your information
remains confidential and will advise you immediately if we believe that any of your information
has been released. We have procedures in place with our staff members to ensure that your
information is only seen by members of staff who have a legitimate reason for accessing your
file, such as fee earners and support staff working on your file and senior members of the firm
for the purposes of supervision, checking your file for quality purposes or to deal with any
complaints.
Retention and Destruction of Your Personal Data
Once our clients’ matters have concluded, we will hold your information on our clients’ files
in our archive storage (paper files) or on our file management systems (electronic files) for at
least 6 years from the date that the matter is closed in line with our retention periods. After that
period has elapsed, we will destroy our clients’ files securely and/or delete it from our electronic
records. Once that has happened, your information will no longer be available.
Transferring Your Personal Data Outside of European Economic Area
We do not send or store any of your information outside of the European Economic Area.
IF YOU HAVE APPLIED TO WORK FOR US
How We Use Your Personal Data
All of the information you provide when you apply to work for us, will only be used for the
purpose of progressing your application, or to fulfil legal or regulatory requirements if
necessary.
We will use the contact details you provide to us to contact you to progress your application.
We will use the other information you provide to assess your suitability for the role you have
applied for. You don’t have to provide what we ask for, but it might affect your application if
you don’t.
Sharing Your Personal Data
We will not share any of the information you provide during the recruitment process with any
third parties unless authorised by you or required by law.

MVLG’s Privacy Notice June 2021
MVLG Limited is a limited company in England, Company registration number: 11746213. It is authorised and regulated by the Solicitors
Regulation Authority. SRA No. 657647. A list of members of MVLG Solicitors is open to inspection at its registered office at 29 Farm
St, London, W1J 5RL. Any reference to a partner is relation to MVLG Solicitors is to a member of MVLG Limited.
8
Legal Basis for Processing Your Personal Data
Our legal basis for processing your personal data is two-fold:
1) For our legitimate interests in ensuring that we have adequate recruitment procedures
and undertake the right checks to ensure that we recruit the right candidate; and
2) To meet our legal obligations, particularly those relating to equality and diversity.
Retention of Your Personal Data
If you are successful, the information you provide during the application process will be
retained by us as part of your employee file for the duration of your employment plus 6 years
following the end of your employment.
If you are unsuccessful at any stage of the process, the information you have provided until that
point will be retained for 6 months from the closure of the vacancy.
Information generated throughout the assessment process, for example interview notes, is
retained by us for 6 months following the closure of the vacancy.
Equal opportunities information is retained for 6 months following the closure of the vacancy
whether you are successful or not.
Transferring Your Personal Data Outside of European Economic Area
We will not store any of your information outside of the European Economic Area.
IF YOU ARE CURRENT EMPLOYEE OR FORMER EMPLOYEE
How We Use Your Personal Data
We obtain your personal information for the following purposes:
• Contact details;
• Bank details;
• Pension details;
• Tax details;
• Pay details;
• Annual leave details;
• Sick leave details;
• Performance details;
• Qualifications;
• Employment history;
• Ethnicity details;
• Disability details;
• Training records;
• DBS records (as required).

MVLG’s Privacy Notice June 2021
MVLG Limited is a limited company in England, Company registration number: 11746213. It is authorised and regulated by the Solicitors
Regulation Authority. SRA No. 657647. A list of members of MVLG Solicitors is open to inspection at its registered office at 29 Farm
St, London, W1J 5RL. Any reference to a partner is relation to MVLG Solicitors is to a member of MVLG Limited.
9
Legal Basis For Processing Your Personal Data
We keep your information confidential and will not disclose it to third parties unless disclosure
is:
a) Authorised by you;
b) Necessary for the performance of a contract;
c) Required by law or our professional rules;
d) Necessary for the purposes of our legitimate interests or those of a third party (in
other words, we have a compelling justification for the disclosure); or
e) Necessary to protect your vital interests or those of another person i.e. to protect a
life.
Our legal basis for processing your personal data is two-fold:
1) For our legitimate interests in ensuring that we have adequate personnel records; and
2) To meet our legal obligations as employers.
Sharing Your Personal Data
We will share your information with the following third parties:
• HMRC;
• The firm’s pension provider;
• The firm’s payroll provider;
• The firm’s IT support provider;
• Solicitors Regulation Authority (as applicable);
• The Law Society (as applicable);
Retention of Your Personal Data
Your employee file for the duration of your employment plus 6 years following the end of your
employment.
Transferring Your Personal Data Outside of the European Economic Area
We do not send or store any of your information outside of the European Economic Area.
YOUR RIGHTS
If you are an individual, you have the following rights under the General Data Protection
Regulation (GDPR):
a) Right to access personal data – you can request details from us of the personal data
that we hold about you;
b) Right to object to processing – you can tell us that you want us to stop processing
your personal data;

MVLG’s Privacy Notice June 2021
MVLG Limited is a limited company in England, Company registration number: 11746213. It is authorised and regulated by the Solicitors
Regulation Authority. SRA No. 657647. A list of members of MVLG Solicitors is open to inspection at its registered office at 29 Farm
St, London, W1J 5RL. Any reference to a partner is relation to MVLG Solicitors is to a member of MVLG Limited.